Theme: CUFS Training & support

Have you ever run a report or a screen enquiry in CUFS and thought it would be exactly what you needed if only ...

it was presented in a slightly different format; it didn't spread out over as many pages; or if it combined with data from elsewhere? Or are you currently re-keying data from CUFS into your own spreadsheets because you don't feel that CUFS can meet your needs?

This programme of three short courses will give you some tips that might make your life easier when trying to extract data from CUFS, working with it in Excel and presenting it as meaningful financial information.

The splitting of the programme into three, two-hour sessions provides an opportunity for users to practice and consolidate their learning in between the events. Whereas Part 3 can be attended at any time, it is recommended that users attend Part 1 before Part 2, as we will be building upon the knowledge of the former in the second stage. However, users may if they prefer to wait a month or so before attending the second session.

2010 Year End Workshop In addition, there will be a Year End workshop to assist those members of staff who are new to dealing with the Year End processes for their department. The workshop will be held in the morning on Friday 25 June 9:30am - 12:30pm at Greenwich House in Training Room 2. Places are limited and on a first come first served basis.

During the session you will:

be introduced to the year-end instructions set out in the Financial Procedures Manual appreciate the importance of ensuring that transactions are recorded in the correct financial year, and understand how to achieve this use worked examples to gain a practical understanding of the procedures relevant to your Department have an opportunity to seek advice on specific points To reserve your place now, please go to our online booking office or contact finance.training@admin.cam.ac.uk.

iProcurement, or iProc for short, is an internet way of ordering goods and services linked to an electronic Marketplace that contains hundreds and thousands of products. iProcurement is a new application accessed via the Cambridge University Finance System (CUFS). This course is also available on-line.

During the face to face standard course you will:

Set up system defaults Create Requisitions via the Marketplace and Non-Catalogue Approve your own requisitions (if within buying limit) Forward your requisitions for approval (if outside buying limit) Query and extract basic information from the system Make amendments If you are attending the buyers course you will also cover the following:

Suppliers Notifications Month End reports Converting requisitions into orders The course typically consists of small segments of trainer input and demonstration followed by exercises for individuals to work through for practice and to consolidate their understanding.

During the course you will:

Process Suppliers' Invoices on the system Match invoices to Purchase Orders and deal with any discrepancies Process Suppliers' Credit notes on the system Process Invoices received from another department Query and extract basic information from the system Become aware of the month-end reports available to you

This short on-line course is for anyone who will be using the Cambridge University Financial System (CUFS) for the first time. Completion is a pre-requisite for delegates attending subsequent courses that specialise in certain parts of the system.

Delegates attending face-to-face iProcurement training or completing iProcurement training online do not need to complete this course.

The on-line course is a mixture of reading, interactive demonstrations, mini tasks and a final task to consolidate and confirm your understanding.

During the on-line course you will:

   * Be given an overview of the whole financial system
   * Gain confidence in manoeuvring around the screens within certain parts of the system
   * Discover helpful features and short cuts within the screens
   * Develop a basic appreciation of the University's account code structure
   * Become aware of the possible sources of further help

It is essential that the course is completed at least one week prior to the next finance course you wish to attend.

This face to face course is designed for staff who are involved in the new iProcurement process only.

iProcurement, or iProc for short, is an internet way of ordering goods and services linked to an electronic Marketplace that contains hundreds and thousands of products. iProcurement is a new application accessed via the Cambridge University Finance System (CUFS). This course is also available on-line.

This course is aimed at people who are new to the University, and existing staff members who have changed roles/responsibilities. The course aims to provide an environment where individuals can learn and become confident in raising sales invoices and dealing with monies received.

During the course you will:

   * Set up departmental customers and use some time saving tools
   * Raise sales invoices to both external and internal customers and print them out
   * Correct errors and raise credit notes
   * Allocate monies that you receive to invoices on the system
   * Deal with monies that you receive from other sources
   * Be given an awareness of University Banking Procedures
   * Be made aware of the month-end reports available to departments